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Aesop Hong Kong Head Office, HK
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Office Coordinator

Country : Area Hong Kong Area Hong Kong

Town : Hong Kong

Category : Retail

Contract type : Permanent

Availability : Full time

Company presentation

Aesop has carefully cultivated a work environment in which our employees are constantly challenged to do their best. Our company is determinedly creative, intelligent and progressive, and nurtures these qualities by employing people who share our passionate interest in design, innovation, and incisive enquiry across all fields.

Our organisational culture is entirely unique, distinguished by an uncommon blend of courtesy, cordiality and intellectual energy. We seek those who can bring a wealth of life experience and inspired ideas to our table.

In return, we provide comprehensive induction and training programmes, and encourage an inclusive culture that nurtures enduring professional relationships. We also appreciate the benefits that flow from our employees' external pursuits.

We raise our bar high at Aesop and never lower it; this is one of the keys to our success and one of the many reasons why people wish to work here. If you would like to join Aesop, we invite you to peruse our current career opportunities.
POSITION PURPOSE
The role of the Office Coordinator is responsible for running and coordinating the day-to-day administrative duties in order to provide an excellent level of customer service both internally and externally and to ensure the Office operates effectively and efficiently and is positioned to cater for ongoing growth. The role requires someone with good communication skills, cheerful with a 'can do' attitude, ability to prioritize work, and multi-tasking.

Job description

Main Responsibilities

  • Implementation and maintenance of office procedures and policies to ensure the office runs smoothly, efficiently, and professionally including sourcing of office materials and suppliers, postage and couriers, and managing the reception functions (if any).

  • Office maintenance - ensure all physical aspects of the office are appropriately maintained, repaired and upgraded where applicable. Ensuring OH&S standards are met in the office including the preservation of the building and staff's security needs.

  • Support the organizing of the staff events and gifting.

  • Responsible for uploading admin related invoices to accounting system

Profile

Requirements:
  • Diploma holder will be preferred

  • Good command of written & spoken English and Cantonese

  • Computer literacy in Microsoft Word, Excel, PowerPoint and Chinese Word Processing

  • Attentive to details

  • Immediate available is preferable

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