Office Coordinator f/m
A shared love for fashion led best friends Barbara Boccara & Sharon Krief to create ba&sh in 2003. Their idea? To bring their dream wardrobe to life so that they could share it with other women. A brand truly made by women for women.
In 2015, L Catterton private equity firm acquired a 50% stake in the Parisian brand to sustain its development and international expansion, with the support of LVMH expertise and wide network. As of today, ba&sh operates more than 500 points of sales worldwide with a leadership presence in Europe and a fast-growing development in North America and Asia.
Ba&sh Asia office opened in early 2017 and has already successfully launched 20 stores in Hong Kong, Macau and China, as well as its flagship store on Tmall. Its aim is now to continue its development in Greater China and to seek new expansion opportunities in APAC.
We are looking for a dynamic Office Coordinator to join our team of young professionals working in an entrepreneurial environment. Your main responsibilities will include:
•Responsible for general office support for the HQ of ba&sh Asia in Hong Kong and liaise with our Shanghai office
•Update and maintain office policies and procedures, records and filing
•Manage mail correspondence, meeting arrangements, travel bookings for the team and HQ guests
•Office procurement (stationery, equipment, etc.)
•Provide general support to visitors
•Coordinate all Company Secretary related tasks with our partners for subsidiaries
•Organize ad-hoc events like sample sales and team-building activities
•Provide administrative support to select functions as needed
•Assist HR function by keeping record of Employee / Expenses Reports / Purchases
•Support new hire integration: handle IT set up and office induction for new starters, gather information for payroll processing.
•Support invoices processing from partners and suppliers
•Submit and reconcile expense reports
•Follow up office and travel expenses
- Bachelor’s degree or above
- Prior experience as an administrative assistant, executive assistant or office administration
- Min 4 years related working experience is preferred
- Excellent time-management and organizational skills
- Multi-tasker with the ability to prioritize
- Proficient in Microsoft office (Outlook, Excel, PowerPoint, Word)
- Positive and dynamic attitude with excellent interpersonal skills
- Fluent in English